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Business Meeting Minutes
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August 12, 2004
Ponderosa S.A.G.E. Ministry - Thursday, August 12, 2004
Call to order: 7:00 p.m.
Present: Kristi Frodesen, Sue Wilkin, Rev. David Phears, Donna Mass, Don Stewart, Chioma Alozie, Pat Alice, Carol Stevens.
Opening Prayer and Visioning: by Rev. David Phears.
Approval of Minutes: The minutes for the past two business meetings were read and approved by those in attendance. For July 8, 2004, there was an error in the spelling of Rev. Jerry Hoffy; which should have been Hobbi. Rev. David moved to approve the minutes as corrected; Donna seconded the motion, and the motion passed. The minutes for July 22, 2004, need to delete the reference to “Review of Minutes” since they were not reviewed, and there was a correction in the name of Sue Wilkin (no s). Chioma moved to accept the minutes as corrected; Don Stewart seconded the motion, and the motion passed.
Treasurer’s Report: After payment of all bills and Rev. David’s salary for August, the PSM balance is $2,464.39 being made up of $2,224.88 from adult donations and $239.51 from the youth.
Community Tithe: Rev. David suggested that this month’s community tithe of $150 go to an organization by the name of Fred D. Jones Youth Center, since two members of our congregation, Alfonso and Marianna, participate with healing sweat lodges from that center. It was unanimously agreed.
Old Business:
1. Liability Insurance: Both Sue Wilkin and Donna Mass have been researching the cost for liability insurance for our church. This insurance will include the errors and omissions coverage for the board, the weekly church meetings to be held at our new location, as well as special event coverage such as our upcoming Harvest Festival in October. The tentative estimates ranged from $750 to $1,500 per year. We are waiting to hear back from Safeco Insurance to see what their bid will be.
2. Move to New Facility: Cheryl Colvin has received verbal approval for the move to Marianna School, which is located near our present location. We can make the move as soon as we get our insurance in place. We have asked for volunteers to make up a special team to take care of the details. So far Pat, Kristi and Carol have volunteered. An announcement will be made at Sunday service to inform all congregants of our progress and to seek additional members. Carol made a motion to approve the funds necessary to start up the insurance, Sue seconded the motion, and it carried. We will communicate by phone or at church once we get the final bids and go with the one we think best. We also intend to communicate our move by way of ads on the radio show as well as possibly have an article written in the church section of the local paper. We will meet as a group after service next week.
3. Questionnaire for Fall Festival: Carol has put together a preliminary questionnaire to generate feedback from the group as to what types of things to do and to sell at the festival. We will evaluate these and continue to refine it until we’re clear about what is needed. We will also encourage participation from all to ensure a huge success.
4. Fall Festival Team: Julie and Kristi are spearheading this team and will be assisted by as many as care to donate their time and talent. We will begin the advertisement on the radio show and at church. As stated earlier, the insurance for this event will be covered by the overall insurance we will purchase.
5. Music: We all agreed to leave the Namaste song at the pace we have always sung it since it leads so nicely into our meditation. We will check to see how much it will cost to have our Peace song done to music.
6. Affiliation or not: We had a great deal of discussion surrounding this topic. We discussed our available options with each of the New Thought groups we know about, as well as the option to remain an independent church and affiliate with no group. We sought to evaluate the big picture to see what would work best for us as a group and the flexible way we like to operate. Some of the main areas of consideration are: benefits to the youth, such as camp; accredited classes for those members who want to become practitioners or even ministers; attending large functions with a group of like-minded people. We basically just began the process of finding a consensus on what works best for us.
Status Reports:
Rev. David: There has been sufficient interest shown in Foundation Class to have a day and evening class starting in September on Wednesdays. Rev. David will conduct the day class in his home and the evening class in Donna’s shop. There are two dates that Rev. David will be unavailable for service, 9/19/04 and 10/10/04. Debbie Cannon has agreed to speak on the 19th and we will contact Liz Luoma for the 10th.
NEW BUSINESS:
1. We have tentatively scheduled a Partnership Committee Meeting for sometime in November to refine the bylaws. It will be held after church on Sunday to encourage maximum participation. We will announce it beforehand.
2. Debbie Cannon and Chris have generously offered to include an ad and an article by Rev. David in their paper, which circulates to new homeowners in the area.
3. Chioma reported that we need approximately $50 for the Articles of Incorporation. Kristi moved we allocate those funds; Donna seconded it, and the motion passed.
We adjourned the meeting with a closing prayer by Rev. David at 9:00 p.m.
Respectfully submitted by Carol Stevens
HARVEST FESTIVAL NOTES
1. Music preferences:
Soft rock
Western
Smooth jazz
Gospel according to jazz by Kirk Whalum
Country
Blue Grass
2. What would you like to donate?
Clothing
Records
Crib/youth bed
Computer system
Stepper
Videos
Baskets
Collectible dolls
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