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Business Meeting Minutes
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March 24, 2004
Ponderosa SAGE Ministry Business Meeting 3/24/04
Present: Sue Wilkin, Kristie and Lowell Frodesen, Donna Mass, Carol Stevens, Pat Alice, Steve and Cindy Elliott, Julie and Mike McNeil, Cheryl Colvin, Caroline Coleman Stephanie Engman, Kathryn Collins
Opening Prayer
Review of minutes for 3/11/04. Adjusted the money amounts and some spelling mistakes. The minutes were accepted with correction.
Treasurer's report- Account balance of $1,473.54.Sue reviewed the balance sheet.
Correspondence-We received a Letter of Acknowledgment from HDCRS. It stated their "welcome to the spiritual community"
Old Business
Pat is working on the organizational chart and By Laws based the chart using Action Groups. Pat discussed the "Choose your level of Commitment paper" designed to register official members. Much discussion. Why are their three levels? Everyone is a "partner" so what are the requirements? All we really need is a list of people who want to be a voting member so simplify the form-Do you want to be a voting member? Yes or no. Someone will present it to the full membership on Sunday to explain concerns. Lowell would like to see a description of what a voting member's responsibilities are. Is it just a promise to attend voting meetings? This was tabled for now.
Pat then asked about the Level of Commitment for those members under 18. Should they be voting members? At what age? Discussion. Most concerns were whether the youth would be able to make decisions regarding business issues. The decision was made to include the youth through an advisor. When a decision needs to be made, an adult rep will share the information with the youth and they can give the rep their opinions..Then the rep will share their concerns with the council or whole congregation. The Youth group can also appoint a responsible member to be their spokesperson. It was felt that the youth need to be involved in some way in decision making.
Discussion led to the decision that their would be a Youth Advisory Committee as part of the organizational chart and it would be a nonvoting member of the board. Only those 18 and over can vote individually while the collective Youth have a committee which sends representatives to the board to express concerns/opinions.
Donna Mass asked if we had a Mission Statement yet or a Vision Statement. Carol and others felt that we are working toward writing one. Once the By Laws are written it will be easier to create the other statements. They must contain Love. Julie related her experience in the past where everyone contributed their own statement of list of words. Then the lists were combined to create one statement that worked for everyone. Everyone agreed that this is a process that will take time to finalize. One suggestion was to put a paper out on Sunday and have everyone begin putting words or phrases on it and then the committee will use that info to create the statements.
Steve reported that Rev. David would like to see a phone system set up so people can call to get information or leave messages for treatments, etc.
Cheryl offered to create the Demographic report using the information gathered by Eric Pearson. Kathryn will try to get more info on local churches. Julie will also help.
The application process is proceeding. Pat is working with Chioma Alozie to create a corporation which would give us more flexibility to be what we want to be.
New business
Easter Sunday plans-do we want a fancier day or leave it the same. We want to have an egg hunt for the youth so we are asking for donations of plastic filled eggs. We will have a pot luck as always, but ask people to make a more special dish. We will ask for people to donate decorations.
Donna is going to start a module on Prosperity with Khalil and Nadja on Palm Sunday. We will see how the youth respond to the lessons.
Meeting closed at 8:30 with a prayer treatment.
Next meeting is Thursday, April 8, 2004, 6:30pm.
Submitted by Cheryl Colvin
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