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Business Meeting Minutes
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October 28, 2004
Ponderosa S.A.G.E. Ministry
Organizational/Business Meeting
Thursday, October 28, 2004
Call to order: 6:30 p.m.
Present: Kristi & Lowell Frodesen, Donna Mass, Pat Alice, Carol Stevens, Michelle Phears, Cindy & Steve Elliott, Julie McNeil, Cheryl Colvin.
Opening Prayer: by Carol Stevens.
Approval of Minutes: The minutes for the October 14, 2004 business meeting were read. Cheryl Colvin moved to approve, Kristi seconded, and the motion passed.
Treasurer’s Report: The current balance in the PSM account is $2,551.57, which is made up of $1,992.85 from adult donations and $553.72 from youth. We will reimburse Rev. David for the $200 registration fee for the Virtues Project conference he attended this week. As to the Fall Festival, we collected $1,036.03 from which will need to repay the $80 for the porta-potty paid from church funds. So far we have collected $85 for the raffle to be held this Sunday, which will put us over $1,000 cleared by the project.
Old Business:
1. Monday Morning Quarterbacking for the Fall Festival: With our 20/20 hindsight and recent experience, the following suggestions were made for next year’s festival:
New date. We think mid September would be better weather-wise.
New location. We are going to look for a location more visible from the street, i.e., Victor Valley College parking lot, a high school parking lot, a community center. We have plenty of time to check into costs and requirements.
Renting a storage unit & u-haul. This will enable us to keep things in one place, to go through the items beforehand and make one trip to our location on the day of the event.
Possibly extending it to two days. This would only work if we used an inside location where we could store and lock items.
Logistics of tickets to games and food. It became evident we need to move the games and food closer to ticket sale table.
Adding arts and crafts sales. We have plenty of time to start making things.
Invite local talent to come and perform throughout the day. Cheerleaders, karate teams, dancers, etc.
2. New Church Facility: In an abundance of caution, we have agreed to change the entrance door we have been using. We will now enter from the end of the building. We will put up signs this Sunday for the new entrance and bathroom directions
3. Franchise Tax Board & IRS Update: Pat and Chioma have completed everything necessary on the Franchise Tax Board material, and the IRS material is expected to be complete by mid November.
4. Study/Discussion Group: Julie announced last week at church beginning a new group, which would be an open forum for discussion on various topics of interest, self-exploration, and study of Religious Science principles. The group will meet on Tuesdays at 6:30 at Julie & Mike’s house. Childcare will be available for those who need it. We had much discussion on the possible format and degree of structure, and what to pay Rev. David for his leadership and participation. It was suggested to call it the S.A.G.E. Fellowship for Spiritual sharing, a forum for growth, self-exploration in an atmosphere of fellowship, and it will be a love offering basis.
5. Develop a new account for building: Again, we had a great deal of discussion around this topic. We intend to have fundraisers in the future with specific targets, such as youth, music or building. Julie moved to dedicate $50 a month from the general fund to go toward a building fund, Kristi seconded, and the motion passed.
6. Youth Camp: Through the various fundraisers and donations we have had thus far, we now have $553 in the Youth Fund. Donna proposed we send five of our kids to winter camp this year: Godwin, Cynthia, Davina, Michael and Shawn. It will cost $275 for each kid, and we need to send one advisor. We came up with some ideas to raise the additional needed funds, a car wash, change drop, and telemarketing. We have about six weeks to accomplish this. If all five kids go and the advisor, we will need an additional $1,097.00
7. Thanksgiving Meeting: We agreed to move the meeting of 11/25 to Monday 11/22.
8. Web site: We agreed to modify the web site to reflect our new location.
9. Holiday celebration and Anniversary party: We tabled discussion on these items due to the lateness of the hour.
We adjourned the meeting with a closing prayer by Carol Stevens at 8:20 p.m.
Respectfully submitted by Carol Stevens
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