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Business Meeting Minutes
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September 15, 2005
Ponderosa S.A.G.E. Fellowship
Organizational/Business Meeting
Thursday, September 15, 2005
Call to order: 6:45 p.m.
Present: Pat Alice, Carol Stevens, Donna Mass, Sue Wilkin and Cheryl Colvin.
Opening Prayer: Carol Stevens led us in an opening prayer to begin our meeting.
Approval of Minutes: Donna Mass moved to approve the minutes of the August 18th meeting as they stand. Cheryl Colvin seconded the motion, and the motion passed.
Treasurer’s Report: The balance in the PSF account is $5,462.26, which is made up of $4,459.98 from adult donations and $1,002.68 from youth. Part of that figure represents profit from the Casino Night of $3,457.80, after expenses. The minister’s salary has been paid through September 18th, and the radio program is paid up through July. The following expenditures will be paid this month: August radio show $400; Rev. Kuebler $200; expenses for mission to Houston $300; donation to Katrina victim family $760. The last item was a separate collection from our members. Cheryl Colvin moved to accept the treasurer’s report as presented. Carol Stevens seconded the motion and it passed.
Correspondence: There was no correspondence for this month.
Old Business:
1. IRS Application form: Pat Alice has completed the complex IRS form that had been returned. Chioma Alozie has examined the packet for errors or omissions. As part of this packet, we were required to approve a Conflict of Interest Policy. Donna so moved, Sue Wilkin seconded the motion, and the motion passed. The Ponderosa S.A.G.E. Ministry has now completed all State and Federal legal paperwork pertaining to its status as a tax-exempt entity. Thank you Pat and Chioma for all your hard work.
2. Review of Casino Night: We gave this item much time and attention, going over all that we had learned through the process. We are obviously very pleased at the outcome, yet we believe we can do much better next time. We intend to put on another event in the spring of 2006. We will utilize an event protocol wherein the event is broken down into several main categories. There will be an overall coordinator and then a chairman over each of the categories. We plan on reaching out to practically everyone in church in one form or another to participate on a committee in whatever way they choose. We will upgrade our advertising and start much sooner to get the word out to the public at large. Be thinking about ways to improve the event, and by all means, when someone asks for your help, please say yes.
3. Counseling Center: Even with only word-of-mouth advertising, we have seen an upturn in calls for counseling. We expect to see a boost in calls as we get the word out. We have the Oasis location available to us only Wednesday afternoons and evenings so this presents a problem. Eventually we hope to find a location we can use other days during the week. To that end, Carol and Pat have completed a grant request for funds to increase the ability of the center to respond to the need we know is out there.
4. Community Outreach: We will consider the payment of the Radio Show as our monthly community outreach once again.
5. SAGE Meeting for September and October: Donna Mass has a CD titled “The Spiritual Cinema Circle” which will be shown Friday, 9/16/05, at 6:30 p.m. at the home off Cheryl Colvin and Pat Alice. We anticipate doing another poker night in October on 10/21/05 at Cheryl and Pat’s house at 6:30 p.m.
6. Rev. David’s expenses: In addition to the radio show, and under the category of Community Outreach, Eric e-mailed the board and moved that we pay Rev. David’s out-of-pocket expenses while he is there in Houston ministering to those in need. Pat seconded the motion, and it passed. Even though this is not in our immediate community, it is the most pressing need we know of at this time.
7. Status Report – Youth: The youth church is getting ready for the October 2nd Service, which promises to be unique and fun. As with the adult church, the youth church often goes through cycles. We seem to be in one now where there are fewer teens and preteens attending. We discussed the possibility of church winter camp and are unsure at this time if that will work out. Donna will do some research into what else is available for us. We intend to keep our vision high for a robust and growing youth group.
NEW BUSINESS:
1. Groups and Classes: We are considering a wide variety of groups and classes in addition to our Sunday Service that our members may find interesting, stimulating and educational. These groups and classes will only be beneficial if there is enough people interested enough to attend. Please make your preference known, and if you’re not sure, try one and see if it’s for you. Rev. David will repeat the class he is currently facilitating when this one ends. Another such group might be the study of Eckhart Tolle’s works, The Power of Now. Carol Stevens has a particular interest in this area and will do further research into facilitating such a group in the near future. If you are interested, please see Carol to let her know.
Our meeting was adjourned at 8:45 p.m. with a closing prayer by Pat Alice.
Respectfully submitted by Carol Stevens
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